π How It Works Turn your WhatsApp chats into an AI-powered meeting scheduler with Google Gemini , Google Calendar , and Google Sheets . This workflow understands natural language like βBook a meeting with Ali at 3 PM tomorrowβ , checks your contacts, avoids overlaps, and updates your calendar automatically all from WhatsApp. Itβs a complete AI scheduling system built for founders, teams, and service providers who manage clients over chat. π Workflow Overview WhatsApp Trigger β Captures incoming messages in real time Intent Agent (Gemini) β Detects scheduling intent (create / edit / cancel) Google Sheets β Finds contact names, emails, and tags Get Events β Checks existing meetings to prevent conflicts Correction Agent + Intent Check β Confirms details with AI Calendar Agent (Gemini) β Executes the calendar action intelligently Create / Update / Delete Event β Syncs instantly to Google Calendar Response Node β Sends WhatsApp and email confirmations βοΈ Quick Setup (β± ~15 min) Connect WhatsApp Cloud API β link your WhatsApp Business account Authenticate Google Calendar & Sheets β use Sheets for contacts ( Name | Email | Type ) Add Google Gemini API Key β used by Intent , Correction , and Calendar agents Customize Prompts β adjust tone and language in the Gemini nodes Test Your Flow β e.g., message βSchedule meeting with Ali at 10 AM Fridayβ to verify calendar and confirmation replies π‘ All setup details are also documented inside the workflow sticky notes. π§© Integrations WhatsApp Cloud API Google Calendar API Google Sheets API Google Gemini (LLM) π‘ Benefits β
Automates scheduling directly from WhatsApp β
Understands natural language requests β
Prevents double-bookings automatically β
Sends instant confirmations β
Saves hours of manual coordination π₯ Ideal For Entrepreneurs & consultants managing clients on WhatsApp Sales or support teams booking demos and meetings Virtual assistants and AI service providers Anyone who wants a 24/7 AI calendar manager